Pre-Order-Declare-Stock

Pre-Order Declare Stock - Seller Documentation

Overview

Declared stock is now available for pre-order products, allowing sellers to take more orders than they currently have in physical inventory by leveraging external stock providers.

How It Works

Key Concepts

• auctionedKeys: Maximum number of orders you can accept for a product

• declaredStock: Number of items you actually have ready for immediate delivery

• available: Total available inventory (regular inventory + declared stock)

Example Scenario

{
  "yourPrice": 1,
  "product": {
    "productId": 113538
  },
  "declaredStock": 20,
  "auctionedKeys": 100
}

What this means:

• ✅ You can accept 100 orders (auctionedKeys)

• ✅ You have 20 items ready for immediate delivery (declaredStock)

• ✅ 20 orders will be fulfilled immediately

• ⏳ 80 orders will wait until more stock becomes available

Order Processing Flow

1. Immediate Fulfillment

• Orders are fulfilled using available inventory first

• If declared stock is available, orders are processed through external providers

• Successful orders are marked as fulfilled and customers receive their items

2. Declare Stock Processing

When regular inventory is insufficient, the system attempts to fulfill orders using declared stock:

1. Reservation: Items are reserved from the declared stock provider

2. Provision: Keys are requested from the provider

3. Validation: Keys are validated (text/image format, content quality)

4. Allocation: Valid keys are allocated to customers

5. Email Notification: Customers receive delivery emails

Service fees are charged in the following scenarios:

1. Provision Failures

• When: External provider fails to deliver valid keys

• Charged To: Seller's account

• Purpose: Covers platform costs for failed provision attempts

2. Key Validation Failures

• When: Provider delivers invalid keys (empty, malformed, or low-quality)

• Examples of Invalid Keys:

  • Empty or null values

  • Keys with incorrect format

Important Rules & Limitations

2. Order Priority

• Driffle Plus Members: Get priority in the fulfillment queue

• FIFO: Within the same tier, orders are processed first-come-first-served

• Early Access: Orders placed 14+ hours before release get early access emails

Conclusion

Pre-order declare stock is a powerful feature that allows you to scale beyond your immediate inventory while maintaining customer satisfaction. Success depends on:

1. Reliable Providers: Choose providers with high success rates

2. Proper Pricing: Ensure margins can cover service fees

3. Active Monitoring: Track metrics and respond to issues quickly

4. Customer Communication: Set clear expectations and provide updates

By following these guidelines and best practices, you can maximize the benefits of the declare stock system while minimizing risks and service fee charges.